PRINCE2 does not provide a format for a Team Plan, and Teams can be from different suppliers who might have their own plan format. Product-based planning is often applied in tandem with an activity-centred planning approach (see step 3 above, âPlanning activities and dependenciesâ) in order to ensure a balanced final Plan. PRINCE2 Templates They are usually in a backlog format. A team manager produces a team plan to cover the work which need to execute one or more work packages. PRINCE2 recommends three levels of plans. The PRINCE2 project management methodology operates on the assumption that the project is based upon a customer/supplier environment. It provides the Business Case, Cost & Timescale information and needs to be approved by the Project Board. Identifying the type of resource required, as specific skills are often crucial. PRINCE2 is a process-based approach to project management, providing an easily tailored and scalable method for the management of all sizes and types of projects. As projects are often similar in companies, some Product Descriptions from previous projects could be used instead of creating each Product Description from scratch. The diagram also shows the products that are outside the scope of the plan. A Stage Plan is required for each management stage. it Perhaps you have heard the term âWork Breakdown Structure.â. The Project Manager will coordinate most of the work in preparing this document. Within the stage the team plans will actually plan for the individual activities during the stage to work on specific products and perform specific TOS. Team Plan: Team Plans are optional and you donât have to follow the same composition as a Project Plan or Stage Plan. Identify Context. If you can use the PBS to help explain how you see the parts of the project to another person, then you are on the right track. Writing Product Descriptions should be started as soon as they have been identified and should involve all the necessary persons. This will make it easier to understand when the plans are created and their value to the project. Project management needs effective planning in order to exercise control. PRINCE2 has developed the Product-Based Planning technique, an iterative planning process that focuses attention on the products that a project must deliver. Quality Check: Plan & Actual dates for Quality Check. The Purpose of Plan theme is to facilitate communication and control by defining the means of delivering the products. One good thing to keep in mind is how you will communicate the Project Plan to the ÑÑÑÑÐºÐ¸Ð¹ External dependencies: List of external dependencies that will influence the Plan. Clearly identifying and documenting the planâs products and interdependencies. The PRINCE2 approach to Plans has the following 7 steps that are easy to understand. ITIL® is a registered trade mark of AXELOS Limited. Product Description: Plan Date when this will be ready and Actual Date. Comparision of PRINCE2 Foundation eLearning Courses. The four steps in Product-Based Planning are: Product-Based Planning is an iterative process and has a number of benefits: The very first step in Product-Based Planning is to write the Project Product Description. pl Project Product Description (Only created in SU process). Refer to standards whenever possible instead of writing out the specification in detail. CISSP® is a registered mark of The International Information Systems Security Certification A PRINCE2 Business Case MUST include the benefits (and dis-benefits) in terms of tolerance bounds derived from best-case and worst-case scenarios. Handover date: Plan & Actual dates for handover (if this step is necessary). Few Project Managers use the Product-Based Planning technique, especially the Product Breakdown Structure technique, which is a pity, as it is very useful. Plan Description: A text description of the Plan to help explain it. Free PRINCE2-Foundation Mock-up test online, Practice daily free quiz based on latest PRINCE2-Foundation test. Involving users in supplying product requirements and thus increasing their support. You could ask the Executive how they want to receive this status information (ask about previous projects). nl Be open about the structure to use in the Product Breakdown Structure diagram, and decide on one by reaching a consensus with the others. Creating the product breakdown structure: Listing all products that need to be created. Managing Product Delivery process in PRINCE2, Managing a Stage Boundary Process in PRINCE2, Agile Scrum Master Certification Training, PRINCE2® Foundation Certification Training, PRINCE2® Foundation and Practitioner Combo Training & Certification, Certified ScrumMaster® (CSM®) Training and Certification Course, Lean Six Sigma Yellow Belt Training Course, Lean Six Sigma Black Belt Training & Certification, Lean Six Sigma Green Belt Training & Certification, Lean Six Sigma Green & Black Belt Combo Training & Certification, ITIL® 4 Foundation Training and Certification, Microsoft Azure Fundamentals - AZ-900T01 Training Course, Developing Solutions for Microsoft Azure - AZ-204T00 Training course, Philosophy behind the PRINCE 2 approach to plans, Difference Between PRINCE2 Foundation and Practitioner. This is not a plan for the whole project it's just a plan for an initiation stage and this plan is created during the starting up project process. Other languages: Plan involves everybody in a project with information on what is required, when the various activities and events will happen, on whether the targets that are being set our achieve. This is possible with some projects, but with many IT projects, a more relaxed approach is required and each stage can be an iteration. Note that in some situations the Project Manager may not look at the detail of the team plan for reasons of confidentiality. PRINCE2 (PRojects IN Controlled Environments) is a structured project management method and practitioner certification programme. They will consult with the Senior User, Executive, and other specialists. Exception Plans are not produced for work Packages. It provides a statement of how and when a projectâs time, cost, scope and quality targets are to be achieved. Enter your email and we'll send you instructions on how to reset your password. PRINCE2 wiki is open-source and published for free under a Creative Commons license. It is a very simple way to communicate the progress of the project to stakeholders and is also my preferred planning tool. This is one of the main reasons why I talked of the business case being a prime driver for tolerance. This is the Initiation Stage Plan; the Project Manager creates it. Iterations are usually called "timeboxes" in PRINCE2 Agile. Have an insight into the inputs to and outputs from the 7 processes. You should consider the following points when creating a Product Breakdown Structure: Product Breakdown Structure example for a book website: A Product Description is normally written for each of the identified products in the Product Breakdown Structure if required. All Each Stage contains one or more "release", and each "release" contains one or more "iterations". For instance, if during a stage, the Project Manager is forecast to go out of tolerance on cost by 15% (or does so), and then they must warn the Project Board about this deviation (also called âExceptionâ). It is created at the start of the project and continually updated during the project to show what has been realized so far (actuals) and what is still left to do. Product Description Team managers may create their team plans for the next stage in parallel with the Project Manager preparing the Stage Plan for the next stage. A plan must contain enough detail and enough information to confirm that the targets are achievable. Because it's only at that points that will have enough information to make a detailed stage plan. Sometimes the planning stage can be rushed, as there is pressure to get started on creating the products that the customer wants to use. Be rest assured to get the best project management training. There are two types of dependencies â Internal and External â and there is a clue in the name. A plan provides a statement of how and when objectives are to be achieved, by showing the major products, activities and resources required for the scope of the plan. The business case also defines the overall approach toward quality and control parameters, besides setting up project files and assembling a Project Initiation Document. The three types of plan are: Project Plan, Stage Plan and Team Plans. A team manager produces a team plan to cover the work which need to execute one or more work packages. Written by Frank Turley (his LinkedIn profile). Writing the Project Product Description: Describing the main product during the. The Stage Plan is similar to the Project Plan but is a lot more detailed, as the Project Manager will use this plan on a day-to-day basis. Exception Plans can be used to replace Stage Plans and Project Plans, but not Team Plans. Create Project and Stage Plans plus Exception Plans if necessary. This is a description of the main product that the project will produce (for example, the âApartment Blockâ). Team Plans are created by the Managing Product Delivery process. Project Board The Project Plan shows the major products, activities and resources required for the project. Consider which tools to use for things such as estimating, planning and monitoring. It shows the major product activities and resources required and it provides the Business Case with the planned project costs and timescales. The purpose of the information in the Plans Theme is to provide a framework to design, develop and maintain the Project Plans, which are the Project Plan, Stage Plan, Exception Plan and Team Plan. So the Stage Boundary process can be used to create Product Descriptions for new products that will be created in the next stage. Dependencies: Look for dependencies between the activities and note them. ... Plan the next stage, updating the Project Plan as necessary. However, the board still needs some assurance that everything is going OK in the management level. PRINCE2 certification is broader and generally a higher level, with a well-laid out and standardized approach that spells out the roles and responsibilities of everyone on the project team and divides a master plan into smaller project plans, stage plans and team plans to help execute the project with fewer questions. PRINCE2 training is available in many languages. The other plans created during the project include the Exception Plan, which will replace an existing Project Plan or Stage Plan and the Benefits Management Approach, which is covered in the Business Case theme. Project Plan creation in PRINCE2. It may well be that some of the work done on the project is being done in a confidential environment and therefore the project manager may not find out exactly how the work is being done. The choice of planning tools is not obligatory but it can save a great deal of time and highlight potential issues, such as overuse of resources and dependencies issues. Used under license of AXELOS Limited. Consortium (ISC)2. The Exception Plan picks up from where * the current plan left off and goes to the end of the plan. How to Prepare the schedule in PRINCE2 Foundation, Configuration Management in PRINCE2 Foundation, Introduction on starting up a project process, Activities of the starting up a Project Process, Purpose of the Directing a Project process, Activities that comprise Directing a Project Process in PRINCE2, Introduction on Controlling a Stage Process in PRINCE2, Introduction on Managing Product Delivery process, Introduction on Managing a Stage Boundary Process, Activities of managing a stage boundary process, Introduction on Closing a project process in PRINCE2, PRINCE2 tailoring PRINCE2 to the project environment. What will be the level of detail required for each plan? The following are external content provided by or recommended by the author. The primary goal of the identify context step is to obtain information about the â¦ The Project Board can compare this plan to the original baselined plan to see how well the project went compared to the original plan. The board, like a corporate board, â¦ Additionally, the Work Package is used to deliver proof that the products are complete. Clarifying what is in and out of scope; this helps to avoid âscope creep.â. FranÃ§ais Remember that Quality information forms a good part of these descriptions. Use symbols in the diagram (a rectangle for a product, an ellipse for an outside product). PRINCE2® Theme: Plans The Plans Theme is to provide a framework to design, develop and maintain the Project Plans (including the Project Plan, Stage Plan, Team Plan and Exception Plan). It is often impossible to plan an entire project from the start, as you can only accurately plan in detail a short time in advance. Provide resources to assist with Product-Based Planning. It is adopted in many countries worldwide, including the UK, Western European countries, and Australia. The second of seven PRINCE2 themes, called Organization, defines the structure of a PRINCE2 project. The Project Plan is also updated to include any new planning information from the next Stage Plan and perhaps other forecast information. PRINCE2Â® and PRINCE2 AgileÂ® are registered trade marks of AXELOS Limited, used under permission of AXELOS Limited. Remember, the Project Plan is a very high-level plan, as it is for the whole project. PRINCE2 Foundation exam you need to know the various roles, 7 principles, 7 themes and the 7 Processes. It is a good idea to involve a group of people (workshop) who represent the different interests of the project, such as User, Supplier, and people having specific knowledge. One of the first things in planning is to try and get an idea of scope. The Stage Plan for the next stage is produced towards the end of the current stage. PortuguÃªs The Swirl logo™ is a trade mark of AXELOS Limited. Approximating the effort required for each activity, as we can never really guarantee an exact time for an activity. The very act of planning helps the Project Management team to think ahead and avoid duplication, omissions and threats. How is the Project Plan used by the Project Board? Prepare the schedule: Put activities into a schedule and show sequence. I would suggest referring back to this diagram when reading the next few sections. Therefore, this manual includes a simple example and shows how you can use the indented list to help you get started. An Exception Plan shows the actions required to recover from the effect of the tolerance deviation typically this will be when something has gone wrong. This involves a series â¦ The Project Product Description should be as detailed and complete as possible, and it can have the following format. In PRINCE2, there are three levels of plan: project, stage and team. The period of time for which accurate planning is possible is called the planning horizon, it is generally not possible to plan an entire project in detail at the very start. Italiano. Plans theme explains the types and characteristics of plans in a PRINCE2 project. All Plans are explained in the following pages. These are the business benefits laid out in the Business Case and the Benefit Realization Plan. You can consider creating the Product Flow diagram at the same workshop meeting as the Product Breakdown Structure as you will have the people with the knowledge with you. Plans are created as usual, with the default responsibilities. Creating the Product Flow Diagram: Shows product flow and interdependencies. These steps are taken to create the Project Plan, the Stage Plan and perhaps some of the later steps can be taken to create the Team Plan. Budget Information: Cost, time of project, provisions for Risk & Change Budget. How to best go about creating the products?
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